The free challan template
One A4 page in landscape, with a student copy, a school copy and a bank copy side by side and a cut line between them. It prints well in black and white.
What is a fee challan?
A fee challan is the slip a parent takes to the bank, or to the school office, to pay a child’s fee. It is printed in copies: the parent keeps one as a receipt, the bank keeps one, and one comes back to the school as proof of payment. Because the bank only sees the challan, everything it needs to know has to be printed on it.
What a school fee challan should include
| School and bank |
|
|---|---|
| Challan |
|
| Student |
|
| Fees |
|
| Late fee |
|
| Payment |
|
The three copies, and who keeps which
- Student copy stays with the parent, stamped by the bank, as their receipt.
- Bank copy stays at the bank with its record of the payment.
- School copy comes back to the school (or the bank sends the details), so the office can mark the fee paid.
If parents pay at the school office instead of a bank, two copies are enough: one for the parent, one for the school.
How to show the late fee
Print both amounts, so nobody has to work anything out at the counter:
Payable by 10 October 2026: Rs 8,500
Payable after 10 October 2026: Rs 9,000
A late fee is usually a fixed amount (for example Rs 500) or a charge for each day after the due date. A fixed amount is simpler for parents and banks; a daily charge is fairer when payments run very late.
Common challan mistakes
- A wrong or missing account number: parents pay, the money doesn’t reach you, and nobody notices until the end of the month.
- No challan number, or the same number twice: the bank statement can’t be matched to students.
- Old dues mixed into the monthly fee: parents argue about the total. Show them on their own line, or on a separate challan.
- A late fee with no amount after the due date: the bank doesn’t know what to collect after the date.
- Totals added by hand: one wrong sum on a challan is a complaint; on a whole class it is a lost afternoon.
- Only one copy: when a parent says "I paid", the school has nothing to check against.
Excel or software?
A template is fine for a handful of students. With a few hundred, the monthly routine (typing every challan, matching bank copies, chasing who hasn’t paid) takes days. School software does it from your student list.
Okulium prints a month’s challans for a whole section at once with your crest, colours and bank details; a fixed or per-day late fee; previous dues on their own challan; and black-and-white printing for photocopies. When a payment is recorded, the receipt is issued and the parent’s app shows it paid, and the fees page lists who still owes. Try it free for 30 days.